RH

Eclipse Automation

Accounting Specialist

Duties and Responsibilities

Reporting to the Accounting Supervisor the Accounting Specialist will accurately process invoices and pay vendors in a timely fashion.  Providing assistance to the Accounting Supervisor and Controller with any other accounting related duties may be required.  The incumbent will ensure compliance is maintained with all required legislature, and ensure that report results comply with generally accepted accounting principles, while delivering the Eclipse Vision and the Eclipse Entrepreneurial Culture.

General

  • Reconciliation of inter-company accounts between all Eclipse companies
  • Bank Reconciliations
  • Month End journal entries including adjustments for travel advances and foreign exchange
  • General Accounting for Eclipse Sports and Eclipse Automation Social Club
  • Reconcile Petty Cash as required, with emphasis at month end
  • Process HST remittance monthly
  • Perform day to day reporting and monthly financials for Eclipse companies
  • Update subcontractor spreadsheet monthly and submit to Controller

Accounts Receivable

  • Issue customer invoices as required / requested by Controller
  • Receive and deposit cheques, and provide deposit information to Controller
  • Forward invoices to project managers for approval
  • File approved invoices
  • Perform Eclipse internal checklist procedures for Accounts Receivable invoices

Accounts Payable

  • Match Accounts Payable invoices to packing slips
  • Accept, label and scan matched invoices in the database
  • Code and enter invoices in Accounting Software
  • Resolve vendor invoice problems with purchasing
  • Obtain necessary approvals from project managers as required
  • Verify the accuracy of Accounts Payable batch entry
  • Print and sort vendor payments as per internal payment schedules for vendors
  • Field calls from and respond to vendor inquiries

Expenses

  • Audit expense reports for legitimate charges, proper approvals, and ensure receipts are enclosed
  • Code, enter and pay expenses
  • Record payment of expenses in the database
  • Maintain safety shoe and safety hard hat purchase reimbursement listing

Project Execution

  • Work requires professional written and verbal communication and interpersonal skills
  • Ability to work in a team environment and actively participate in group meetings safely
  • Complete other duties and projects as assigned
  • Work requires willingness to work a flexible schedule including weekends and or travel as required in varying timelines
  • Ensure scheduled milestones are met
  • Notify the appropriate departments if milestones are not met
  • Adhere to the Eclipse Project Operating Policy
  • Maintain good corporate citizen role in support of the Eclipse corporate Vision
  • Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code
  • Foster the development of a culture reflective of the core values of the business

Travel

  • Expectation of travel to Eclipse locations is less than 5% of time, however may be exceeded in exceptional circumstances to meet organizational needs

Qualifications

Education

  • Degree/diploma in Business Administration, Accounting or Bookkeeping
  • PCP Certification or working towards

Experience

  • 5 years of experience in an accounting department
  • Sage 50 Accounting Software
  • Exceptional attention to detail
  • Ability to communicate effectively both verbally and in writing

This position is open for Eclipse in Rock Hill, SC.

Eclipse is an AODA compliant organization, and accommodations are available upon request.

We support an environment where teams work together and where people can learn, grow, and thrive.

Our Culture

The Eclipse culture is fast-paced and we value an entrepreneurial spirit and an innovative mind-set.  Our people have the courage to create with relentless reinvention. They take action, are proud of their work and love what they do. Join our organization and you will work with talented, committed and supportive teammates.

Our Awards

For its sixth consecutive year, Eclipse was recognized as one of Canada’s Best-Managed Companies for overall business excellence. Eclipse was also a six-year recipient of the Growth 500 Award that celebrates Canada’s most dynamic and successful businesses.

Employee Benefits and Perks

With over 700 employees, we believe that our people are our greatest assets and our biggest competitive advantage. We offer a comprehensive benefit package that supports the growth and well-being of our staff.

Essential

  • Competitive Pay
  • Extended Health, Wellness and Dental Plan
  • Employee Assistance Program
  • Life and Disability Insurance
  • Minimum 3-Weeks Vacation at Start

Bonus

  • Emergency Travel Assistance
  • Matching Retirement Savings Contributions

Fun

  • BBQ’s, Golf and More
  • Complimentary Deluxe Snacks
  • Modern Lounge and Games Room
  • On-site Employee Gym

Growth

  • Education Financial Support
  • International Exchange
  • Leadership Programs
  • Mentorship

Extras

  • Discounts at the Eclipse Store
  • Employee Referral Program
  • Safety and First Aid Training
  • Safety Shoes and Hardhats
  • Tool Purchase Program

Accounting

Tagged as: accountant, accounting, accounting specialist